Exhibitor setup is available all day on Friday of HotaruCon, starting from 10am and running until you're finished. Trading days are Saturday (11am-5pm) and Sunday (11am-4pm), with a prompt breakdown on the Sunday evening. Our team of HotaruCon gophers will be available to help with unloading and loading of stock. You can pull up outside the doors of the hotel where there's drop curb access, then take the lifts up to the 1st floor where the event takes place. Parking is available over the road so you will have to move your vehicle after you've dropped off your stock.
No, you don't need to have already registered for HotaruCon in order to apply for an exhibitor pitch. All exhibitor pitches include a standard registration in addition to your Vendor badge, so you can enjoy all the convention events! If you already bought a standard registration and then got accepted as a vendor, we can apply the value of your registration towards your table fees.
Corner table: when you choose this add-on, you'll get 2 tables arranged in an 'L' shape around a corner. Backing tables can not be added to a corner table booking.
Corner booth: when you choose this add-on, you'll get additional space to the side of your pitch which will allow customers to walk up and access rear shelving, clothesrails, or any kind of custom display! With this option, your exhibitor space becomes a small booth. You can add backing tables to a corner booth booking.
Standard table pitches can use clothes rails in their rear space for stock storage purposes, but if you want a clothesrail at the side of your table we highly recommend getting the booth add-on, as otherwise we can't guarantee the space will be available.
Although there is no dedicated parking for exhibitors, Milton Keynes has a fantastic parking system and you'll be able to find an off-street space either just outside or on the other side of the road to the hotel, with very reasonable short- and long-stay pricing.
No worries! You can find them here - this covers both Dealer and Artist pitches. There's lots of important info in the T&Cs about PLI, what you can sell, our refund policy, and more, so please do have a read through. You can also contact us if you have any specific questions.
When you arrive, flag down a welcome gopher (they will be wearing yellow lanyards and waiting to greet all arrivals) and let them know that you're a vendor. They'll show you to the vendor check-in desk where you can pick up your badge and conbag. Don't join the general registration queue - all the vendor badges are stored separately so that you have a speedy check-in.
Other 'on the day' questions and answers can be found in the Vendor Handbook which will be sent out closer to the convention date.